General Affairs Staff

GENERAL AFFAIRS  
Security, Risk & Compliance Management  
Vallourec Security Project – GPSS Standardization  

1 Manage General Affair–related projects in support of GPSS (Global Physical Security Standard) implementation.
2 Oversee security-related GA projects covering lobby areas, rooftops, and other public areas.
3 Prepare project budget proposals in alignment with security and GA requirements.
4 Liaise and coordinate with Sourcing and appointed vendors.
5 Monitor project execution to ensure compliance with GPSS standards, timelines, and budget.

Security & Asset Management  
1 Maintain and monitor company asset inventory related to security and facility operations.
2 Manage and respond to security incidents occurring within company premises.
3 Conduct investigations on security-related incidents in coordination with relevant stakeholders.
4 Prepare incident reports, analysis, and recommendations for management review.
5 Ensure security practices are aligned with company policies and applicable standards.

Labor Audit for Vendor in General Affairs section  
1 Plan and conduct periodic labor audits for General Affair vendors (e.g., security, cleaning services, transportation, catering)
2 Ensure vendor compliance with applicable labor laws and regulations, including:
-Employment contracts
-Minimum wage and overtime payment
-Social security registration (BPJS Employment & BPJS Health)
-Working hours and leave entitlements"
3 Collaborate with Sourcing/Procurement and Legal teams to ensure vendor contracts include labor compliance requirements

Employee Engagement & Company Culture Enablement  
Company Event Management  
1 (Including Iftar / Company Breakfasting, Team Building, Family Gathering, International Women’s Day, and other corporate events)
2 Develop event concepts and proposals aligned with company culture and objectives.
3 Prepare and manage event budget proposals.
4 Coordinate and engage with Sourcing and Event Organizers (EOs).
5 Oversee end-to-end event execution, ensuring smooth operations and positive employee engagement

Sports Committee Management  
1 Establish and formalize the company Sports Committee.
2 Develop and implement the annual sports activity plan.
3 Prepare and manage sports activity budgets in accordance with company policies.
4 Monitor budget utilization and prepare budget accountability and reporting

Transportation & Facility Services Management  
Transportation Management  
1 Ensure operational readiness and proper maintenance of company operational vehicles.
2 Manage and control the usage of operational cars in accordance with company policies.
3 Monitor vehicle utilization, scheduling, and cost efficiency.
4 Liaise with Sourcing for procurement, renewal, or replacement of operational vehicles.
5 Maintain proper documentation related to vehicle ownership, licensing, and insurance.

Meal & Refreshment Services  
1 Liaise with appointed vendors to provide daily employee meals and refreshments.
2 Monitor service quality and ensure compliance with agreed service standards.
3 Manage and follow up on employee feedback and complaints related to meal and refreshment services.
4 Coordinate improvements with vendors to enhance employee satisfaction.

Cleaning Service Management (HQ and Public Area Only)  
1 Liaise with Sourcing for procurement and contracting of cleaning service providers.
2 Monitor cleaning service performance to ensure workplace hygiene and cleanliness standards.
3 Coordinate corrective actions with vendors when service gaps are identified.

Communication Equipment Management (Handy Talky)  
1 Manage licensing and administrative requirements for Handy Talky frequency usage.
2 Process renewal of invoices related to frequency licenses and Handy Talky equipment.
3 Register new Handy Talky units in accordance with applicable regulations and company procedures.
4 Maintain records of communication equipment and licenses

Immigration & Visa Management  
A. Working Visa   
1 Manage end-to-end working visa processes for expatriate employees, including: RPTKA, IMTA and KITAS
2 Coordinate with relevant authorities, vendors, and internal stakeholders to ensure compliance with immigration regulations.
3 Monitor visa validity and manage renewals to ensure uninterrupted work authorization.

B. Business Visa   
1 Manage business visa applications and extensions, including: C2/ D2, C17/ D17, C16, C20 and etc.
2 Provide guidance to business units and employees on appropriate visa usage and compliance requirements